Easter is just around the corner and many organisations in our community are beginning to plan their upcoming festive fundraising campaigns.
One of the most popular fundraising events at this time of year is the classic Easter Egg Hunt. Tried and tested, this is sure to be a hit with the younger demographic of your community.
To help ensure you can enjoy a successful fundraising event, our experts have created a checklist for you to use leading up to the big day:
1. Organise the logistics
Decide a practical date, time, and location that is manageable for most people in your community. If necessary, book a hall or outdoor space in advance.
2. Plan the day from a well-rounded perspective
How long will the Easter Egg Hunt last for? How long will the set-up time take before the event begins? How many volunteers will you need to help host the event? Will you have other activities or offerings running alongside the egg hunt, such as an arts and crafts table as an alternative activity for children, or refreshments and a seating area for accompanying adults?
Being as organised as possible in advance can make for a much smoother experience on the day!
3. Create your fundraising page
Set up your fundraising page so your community can quickly, easily, and securely donate to pay their entry fee in advance. You can also either sell tea and Easter treats separately on the event day, or to keep all donations online, charge a higher entry fee to include refreshments in the price.
4. Keep donations online to remove the need to manage cash
There will always be some participants who need the option to plan last minute. To make it easier for people to turn up and take part on the day without you needing to manage cash donations, utilise our donation card option and order yours in advance. Get in touch to find out more about this.
5. Promote your event!
Use social media, email newsletters, and in-person meetings (if applicable) to let your community know you will be holding an Easter Egg Hunt – and remind them at least a few times leading up to your event! Be sure to communicate what exactly you are fundraising for and how donations will be spent.
6. Get your supplies ready
You’ll need decorated eggs, baskets, prizes for the winners, Easter decorations for the hall or garden you’ll be hosting in, refreshments, tables and chairs, some Easter accessories to dress up in for some extra fun, and art and craft supplies or anything else needed for an additional or alternative activity to run alongside if you choose. It’s also always advisable to have a small first aid kit for any event where excited children might be running around – just in case!
7. Create a schedule
Creating a timetable for exact timings on every part of your event day in advance will help your Easter Egg Hunt run in a more organised, and less stressful, way. Make sure every person helping out on the day has their own copy!
8. Enjoy the event!
After all your hard work, we hope you have a fantastic event and enjoy your day whilst raising money for your cause.
9. Follow up with your community
Once you have closed your campaign, share your success with your community! Be sure to thank them for their participation and let them know how much you raised together, and if you hit, or exceeded, your fundraising target. Re-iterate what you were fundraising for and how donations will be spent. This will not only leave a positive impression on your community following the event, but will also excite and motivate them for future upcoming fundraisers too.
10. Start thinking about your next fundraiser
After the success of this event, why stop there? You can set up as many fundraising campaigns as you need on InvestMyCommunity, and with eight months left in the year just think of how much you could raise for your cause!
Remember, your Easter Egg Hunt fundraising page can be easily set up on our website below. We look forward to fundraising with you!